Our Commitment to Your Privacy
Our website, www.femalecsuite.com is committed to protecting your privacy and safeguarding the personal information entrusted to us by clients, consultants, candidates, and visitors to FemaleCSuite.com (“Female CSuite”).
This Privacy Policy describes how we collect, use, disclose, and protect personal information as part of our operations, including our fractional C-Suite advisory services, executive placement activities, and our private consultant portal.
By interacting with Female C-Suite—whether through our website, by email, by phone, or through our internal portal—you consent to our collection, use, and disclosure of your personal information as outlined below.
1. What Personal Information We Collect and How We Use It
We collect personal information only for legitimate business purposes, and only with your consent.
A. Clients
Defined as:
Organizations that engage Female C-Suite for fractional C-Suite services, executive communications, advisory services, partnership development, or executive placement support.
Personal Information We Collect
- Contact information (name, title, email, phone number)
- Organization information
- Nature and frequency of service needs
- Strategic priorities, project requirements, or employer needs
- Any documents or information provided to support advisory services
How We Collect It
- Directly from you (phone, email, video call, forms)
- Through our website
- Through meetings or discovery calls
How We Use It
- To deliver our consulting and advisory services
- To identify the appropriate fractional executives for your organization
- To share insights, updates, or communications relevant to our services
- To maintain our ongoing business relationship
B. New Consultants / Applicants
Defined as:
Individuals applying to work with Female C-Suite as fractional executives, advisors, consultants, or strategic partners.
Personal Information We Collect
- Resumes and professional profiles
- Contact details
- Areas of expertise
- Employment and consulting history
- Education
- Availability and engagement preferences
- Compensation expectations (if applicable)
- Other information required for assessing fit within our C-Suite network
How We Collect It
- From resumes submitted directly
- Through applications to our platform
- Through phone or email communication
How We Use It
- To assess suitability for collaboration
- To schedule interviews
- To retain profile information for future engagements (with consent)
C. Active Consultants (Fractional C-Suite Executives)
Defined as:
Professionals formally engaged with Female C-Suite to perform fractional C-Suite services for our clients.
Personal Information We Collect
- Information gathered during interviews or onboarding, including:
- Professional background and expertise
- Skills and certifications
- Preferred work environment or project type
- Rates or earnings expectations
- Availability and scheduling preferences
- Strengths and development areas
- References and professional verifications (with your consent)
- Optional skills assessments (if relevant to a placement)
- Documents required for compliance or engagement (e.g., contracts, company details for incorporated consultants)
How We Use It
- To match consultants with client opportunities
- To create project shortlists and proposals
- To contact consultants regarding engagements
- To share profiles or resumes with clients, only with prior permission
- To comply with legal, financial, or contractual requirements
D. Security Clearances (If Applicable)
If a client engagement requires a security clearance, we may collect:
- Existing clearance information
- Level of clearance
- Issuing agency
- Clearance file number (if known)
We will only request this information if the opportunity requires it.
How We Use It
- To determine eligibility for government or clearance-required assignments
E. Independent Consultants / Incorporated Contractors
If you operate as an independent business or corporation, we may collect:
- Business name and registration information
- Business contact information
- Tax documentation (if required)
- Contractual terms
How We Use It
- To administer consulting contracts
- For invoicing, payment, and business record-keeping
2. Your Consent
By providing your information, applying to work with us, registering in our consultant portal, or engaging in projects, you consent to Female C-Suite collecting, using, and disclosing your personal information as outlined in this policy.
Internal access is strictly limited to the Female C-Suite leadership team, authorized operations personnel, and designated client relationship managers.
3. Use of AI Tools Within FemaleCSuite.com
Female C-Suite provides a private portal where consultants may access AI-powered tools and resources.
How AI Tools Use Your Information
- AI tools may process text you submit to generate responses
- Information is handled securely based on the AI provider’s technology
- No consultant or client information is used to train external AI models
- Internal proprietary knowledge uploaded by Female C-Suite remains confidential
You are responsible for ensuring that you do not upload confidential client information into AI tools unless your client has approved the use of such systems.
4. Our Consultant & Candidate Database
Personal information stored in our internal system is:
- Never sold
- Never shared with third parties unless required for service delivery
- Used strictly to match consultants with opportunities, communicate with you, and maintain your professional profile
We only share your résumé or profile with a client with your explicit consent.
5. Removing Yourself From Our Database
You may request deletion of your record at any time by contacting us at:
If legal or tax obligations require us to retain certain information (e.g., financial or contract records), we will keep only what is required by law and delete all other data.
6. Access to Your Personal Information
You have the right to access the personal information we hold about you.
To request access, please contact our Privacy Officer at:
Female C-Suite will respond to all requests within 30 days, in accordance with Canadian privacy legislation.
7. Security Measures
Female C-Suite uses administrative, technical, and physical safeguards to protect personal information, including:
- Password-protected databases
- Encrypted portal access
- Restricted administrative access
- Secure server hosting
- Controlled sharing of confidential documents
Only authorized personnel can access personal information.
8. Questions or Concerns
For any questions regarding this Privacy Policy or how we handle your personal information, please contact our Privacy Officer:
Female C-Suite is committed to maintaining your trust and protecting your information with the highest standards of confidentiality and security.
9. Cookies
If you leave a comment on our site you may opt in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
10. Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
11. Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
12. How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
13. What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
14. Where your data is sent
Visitor comments may be checked through an automated spam detection service.